NQAHSD Vendor FAQs

Set Up / Bump In 
At this stage the timing for set up / bump in for food vendors is 7:00am to 8:00am on Thursday 9 October. This time may be refined further as we have machinery and equipment that also needs to come in and through the site early Thursday morning.

If you have specific needs about when you need to arrive, we will do our best to accommodate these requests. Please let us know your preference on email to idm@avocado.org.au and I will make a note of what is agreed on this tab.

Pack down / Bump Out
We have arranged the event program to ensure good event attendance through to 5:00pm on the second day – and would advise all food vendors not to pack up until the event closes. We will be holding the Major Prize draws at 3:00pm that day – and then encouraging continued networking from that point through to the 5:00pm close – with both front and rear bars continuing to operate during this time.

Power
We are arranging for all food vendors to have access to power for the event. Please email idm@avocado.org.au your specific power requirements – number of plugs you will be using and any non-standard power requirements. We will make a note of what is agreed for each vendor on this tab.

Other requirements
As part of your email regarding power needs, could you also please specific any other site requirements for your food van or trailer.

The event program is going to feature the NQ Export Regional Forum – which will 4 sessions of presentations over the 2 days that are coordinated by the Avocados Australia export project team.

Attendees to these sessions will be given $5 vouchers to contribute to purchases from selected food vendors at the event. Each voucher will be marked with a unique identifying number and which food vendors they can use the voucher at. At the conclusion of the event, the vouchers handed to participating vendors just need to be provided to Matt Kleyn or Anne Larard with your account details, and a bank transfer will be organised for total sum of vouchers you received.

It is not a requirement for you to participate in this program. You just need to confirm whether you are interested in participating in this voucher initiative by emailing idm@avocado.org.au.

Please find below the current site map noting the positions of food vendors. Please do not distribute this map on to others as exhibitor information may still change slightly – and it is no the version of the site map that we will be promoting to attendees. This map is just for food vendor reference, and if there are any updates to this map I will make a note of this below.

Last updated: 15 September 2025